Excel Functions: Count, CountA, CountBlank, CountIf

Excel function tutorials

One of the big challenges when working with databases is to quickly validate the data in order to use the correct numbers when calculating an average. Today, I wanted to look at a few different “count” related functions that you might find useful at one point or another depending on your need. Often, count functions are quite simply a quicker and more efficient way to get data. Imagine that you had a database with names of cities in the US that looked something like this:

I would probably use the excel function “counta” if I wanted to know the number of cities, I could simply do:


Why am I using CountA? Simply because this function calculates the “non blanks”. The function “Count” would actually work if I’m trying to find out how many of these cities have at least 1 pro sports team, I could do:


Then, if I tried to do the opposite for some reason, I could use “CountBlank” which as you can imagine counts the number of cells that do not have anything entered, so I would do:


Finally, I could also want to know how many of these cities have exactly 7 sports teams, in which case I would use Countif:


I could use the same function to find out how many cities have more than 6 teams by simply changing the criteria:



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2 Feedbacks on "Excel Functions: Count, CountA, CountBlank, CountIf"

vipul d datania

I want to know, how can i match exact figures of withdrawal by an employee with his month wise details???? Please give me a related formula to solve my this comment….


Paresh Parekh

all exercises are good but we find the manually exercise in all functions…